*Thank you for your interest in vendor space at BN Video Game Con 2022. Please fill out the vendor application form after reading the rules and regulations. Below you will find the details on the space along with necessary information. If you have any other questions feel free to contact us at email@example.com.
*The convention date is Saturday, May 21st 2022, from 9:00 am to 5:00 pm at the Interstate Center in Bloomington, IL and will feature vendors, artists, indie developers, special guests, free play game room, tournaments & cosplay.
*Each 10x10 booth space includes 3, 8ft tables and is $100 for the day. Each 5x8 booth space includes 1, 8ft table and is $50 for the day. Vendors are encouraged to bring their own tables or racks to fill their area as needed. Electricity will be available at the booths upon request at no extra charge. The following is pertinent information that you will need as a vendor at BN Video Game Con:
1.) VENDOR SET-UP: Check in/set-up is available Friday 6:00pm – 9:00pm and Saturday 6:00am – 9:00am. All vendors must be in place at their tables on Saturday by 9:00 am, although finalizing setup can continue until 9:30 am. Any vendor who is not in the venue by 8:00 am shall be determined to be a no show and the table(s) shall be offered to other individuals without refund. Set up shall remain until 5:00 pm, unless prior approval.
2.) INSURANCE: Vendors take all responsibility for any injuries or losses to them or their property while attending the show. All vendors shall hold harmless the promoters and the venue for any injury or loss.
3.) PAYMENT AND CONTRACT: Payment shall be made in full through PayPal. Payment is confirmation and reserves your space.
4.) VENDOR CANCELLATION/ REFUNDS: There will be no refunds on vendor spaces, please be sure you will be able to make it before reserving a spot.
5.) COVID-19: The BN Video Game Con will take any nessasary precautions to ensure the safty and health of our vendors, staff and guests. In the case that the state of Illinios will not allow large events to happen during the time of the convention, the date will be moved further into the year and all vendor payments will be applied to the new date.
6.) VENDORS: A limit of two personnel admitted per vendor space with one additional helper per two tables purchased, to a maximum of 4 personnel, no matter the number of tables. All vendors must be age 18 or older or accompanied by adult. Vendors are not allowed to reserve spaces for anyone but themselves and will not be permitted to sell or trade spaces they have reserved in any way.
7.) DISPLAYS: All items MUST BE ON, IN, OR UNDER YOUR TABLES, NO ITEMS will be permitted in the aisle ways. No signs will be allowed to be taped or tacked to any surface within the venue. All signs must be attached to your table by easily removable adhesive tape or free standing. The con shall provide tables and chairs. Any additional displays or shelving that is to be used must be floor safe or you must provide carpeting or floor safe mats to set up the display or shelving.
8.) SALES: All sales are between vendor and customers. Staff is not responsible for any sales related to your goods. All goods for sale must be legal for sale in the State of Illinois; any illegal goods will be required to be immediately removed from the premises. No imagery showing pornography, nudity or extreme violence will be permitted; this is a family friendly event.
9.) STAFF: Staff will be on hand to answer any questions or assist you in any matter related to the con.
10.) TABLE LOCATION: All table locations shall be assigned by the Con Staff prior to the opening of vendor set up. A booth number will be assigned to each vendor and the booth will be numbered. Staff will also be on hand to assist you in finding your space.
11.) CON WEBSITE: If you have a logo you would like placed on the Con Vendor webpage, please forward it to firstname.lastname@example.org. If you wish to appear in advertising for the con, please contact us!
12.) MISCONDUCT: Any behavior that is a danger to guests or other vendors, in violation of any term of this contract, or illegal based on the laws of Illinois will not be tolerated. If any behavior is witnessed to this extent, said party conducting said behavior shall be removed from the premises of the con, and no refunds shall be given.
13.) SALES TAX: Vendor (the undersigned) hereby agrees to pay all applicable state and local sales taxes directly to the director of revenue or other proper authority, and shall indemnify and hold harmless the promoters and organizers for payment of state and local taxes related to sales of vendor goods.